It is important to limit access to sensitive documents and files if your company maintains confidential information about deals or accounts, or if it handles sensitive employee and customer information. Even even if your employees are trained and trustworthy, a small mistake can have serious consequences. Here are four methods to help you limit access to documents on electronic devices to prevent a breach.
The use of multi-factor or two-factor authentication protocols to gain access to data is an effective way to stop attackers from accessing protected files. The extra security layer prevents them from stealing passwords and usernames to access confidential information. It also helps to comply with regulations like GDPR and HIPAA.
E-signatures are another method that businesses employ to keep out people who are not authorized. This allows businesses to verify an individual’s identity prior to giving them access to private information and ensures maximum security for documents as any changes can be detected.
Custom permissions can be used to improve security by allowing managers to control sensitive files that are printed, copied and even opened. You can also restrict the types of changes that the file can undergo, like changing its design or text. The documents may also have an examine trail incorporated into them, allowing administrators to monitor the activity and spot any unauthorised changes.
This can be done by following the “clean desk policy” which ensures that all papers and documents are securely protected by passwords or locked away when an employee goes away from their desk. This can be done by following the “clean desk policy” which ensures that all documents and documents are securely secured or protected by passwords when an employee leaves their desk and all devices, regardless of whether it’s a laptop computer, desktop computer or smartphone are cleared of any information before they are shut off or taken away.
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